For Session Organizers

As a Session Organizer, your role within Conference is key to ensuring the continued quality of the program and we will be available to support your efforts.  With this in mind, we have compiled information which may be helpful.

The Online Abstract Submission System can be accessed at http://www.csa-scs.ca/submissions

Information Updates
(Contact us if you have not received information sent to session organizers)

• April 4, 2013 – Reminder to review session details, AV update, registration compliance issues
• March 15, 2013 – Request to review session details and alert us to any errors or omissions.
• February 27, 2013 – Conference schedule posted online
• February 25, 2013 – Session organizers must submit information regarding session sub-division
• February 15, 2013 – Authors must be notified whether their abstracts have been accepted or declined
• January 23, 2013 – Session Organizers are reminded that they must also submit their abstracts through the CSA system if they are presenting in their own session
• January 21, 2013 – Information Update regarding abstract submissions and review
• December 1, 2012 – Abstract review instructions are available to session organizers once logged in
• November 27, 2012 – Conference system login instructions emailed directly to organizers
• November 26, 2012 – Call for Papers opens
• November 21, 2012 – Sessions posted

Session Organizer Guidelines

Session organizers are responsible for judging whether the academic quality of proposed papers is acceptable.  Papers for the CSA conference should be original contributions to sociological research, of defensible conceptual and methodological merit.

Abstracts will be submitted directly to your session through our online conference system from November 26, 2012 through January 31, 2013.   The CSA will provide instructions and support with respect to utilizing the system to review the submissions.

After reviewing the abstract submissions, the online system allows session organizers to email presenters directly to notify him or her whether the abstract has been approved or declined.     Full papers or presentations are due on May 1, 2013 and must be emailed to the session organizers via email.

The CSA office will maintain communication with session organizers regarding the status of presentations, scheduling, promotion, and the Conference Program.

Ideally, the session organizers are CSA Members however the membership policy will be in effect only if he or she is attending Congress and acting in the capacity of a Session chair, discussant, and or presenter. Congress Registration is also mandatory for everyone attending Congress.

Session Guidelines

1. All sessions are 90 minutes in duration.  Regular sessions include between 3-4 papers while a roundtable session can accommodate up to 10 papers.
2. A session organizer may present a paper in a session that he or she has organized but cannot also act as discussant or chair of the same session.
3. A session organizer who does not present in his own session may be chair or discussant (although he or she should not assume both roles)
4. Presentation time for each paper and for the discussant is limited to 20 minutes for a three paper session and 15 minutes for a four paper session.  Sessions without a discussant will have more time for presentations.
5. Papers are to be presented in the order listed on the program
6. The session chair is expected to monitor the session, however the role of discussant is optional.

 

Session Chair and Discussant

The session organizer will communicate and work with the chair regarding the submission of full papers and provide to the discussant with enough time for him or her to review and prepare feedback.  The chair will open the session, introduce the session and each speaker, act as timekeeper, moderate panel and floor discussions, and adjourn the session.  Chairs are asked to complete a Session Report and submit to the CSA office manager onsite which provides valuable feedback which the Conference Program Committee will use for future planning.  CSA membership and Congress registration policies apply.