Oct 152013
 

As a Session Organizer, your role within Conference is key to ensuring the continued quality of the program and we will be available to support your efforts.  With this in mind, we have compiled information which may be helpful.

The Online Abstract Submission System can be accessed at http://www.csa-scs.ca/submissions.

Approved sessions will be posted on November 25, 2013 on the submission system as well as the Conference website.

Information Updates
(Contact us if you have not received information sent to session organizers)

  • May 15, 2014 – Session organizers sent link to ‘Session report form’ Contact us if you have not received
  • May 13, 2014 – Final Conference newsletter distributed
  • April 30, 2014 – Deadline to submit session information updates
  • April 29, 2014 – Second Conference newsletter distributed
  • April 14, 2014 – Organizers updated regarding the CSA membership status of presenters
  • March 27, 2014 – Conference information update – pdf-large-icon
  • March 13, 2014 – First Conference newsletter distributed
  • March 6, 2014 – Organizers advised to note the location of their session as the Conference is spread between two venues
  • February 27, 2014 – Session schedule posted
  • February 4, 2014 – Session status update and sub-session allotment pdf-small-icon
  • January 15, 2014 – Session Organizer information update regarding abstract submissions and sessions status determination pdf-small-icon
  • November 25, 2013 - Call for Papers open
  • November 18, 2013 – Session organizers have been sent log-in instructions for the online conference management system
  • November 14, 2013 – Session organizers have asked to review the session information posted on the Conference website
  • November 8, 2013 – Session proposal review completed and those who submitted will be notified via email  pdf-large-icon

Session Organizer Guidelines

  • Session organizers are responsible for judging whether the academic quality of proposed papers is acceptable
  • Papers for the CSA conference should be original contributions to sociological research, of defensible conceptual and methodological merit
  • Abstracts will be submitted directly to your session through our online conference system from November 25, 2013 through January 31, 2014
    • The CSA will provide instructions and support with respect to utilizing the system to review submissions
  • After reviewing the abstract submissions, the online system allows session organizers to email presenters directly to notify him or her whether the abstract has been approved or declined
  • We ask that you advise the author and our office if you have declined an abstract that could be presented in another session
  • The requirement to submit a full paper or presentation prior to the Conference is at your discretion but we strongly suggest the deadline of May 1, 2014
    • Please communicate your preference to the presenters and note that full papers or presentations are to be emailed to you directly
  • Session organizers should support the CSA office’s efforts to communicate Conference information and registration policies with presenters, chairs, and discussants
  • Ideally, the session organizers are CSA Members however the membership policy will be in effect only if he or she is attending Congress and acting in the capacity of a Session chair, discussant, and or presenter; Congress Registration is separate and mandatory for everyone attending Congress

Session Guidelines

  • All sessions are 90 minutes in duration.  Regular sessions include between 3-5 papers while a roundtable session can accommodate up to 10 presentations
    • Low paper sessions may be asked to merge with a similarly themed session
  • Presentation time for each paper and for the discussant is limited to 20 minutes for a three paper session and 15 minutes for a four paper session
    • Sessions without a discussant will have more time for presentations and can accommodate five papers
  • A session organizer may present a paper in a session that he or she has organized but cannot also act as discussant or chair of the same session.
    • Abstracts submitted by a session organizer to his or her own session must be reviewed by a co-organizer, an organizer in a session within a ‘Research Cluster’, or a member of the Conference Planning Committee
  • A session organizer who does not present in his own session may be chair or discussant (although he or she should not assume both roles)
  • The session chair is expected to monitor the session, however the role of discussant is optional
  • Papers are to be presented in the order listed on the program

Session Chair and Discussant

The session organizer will communicate and work with the chair regarding the submission of full papers and provide to the discussant with enough time for him or her to review and prepare feedback.  The chair will open the session, introduce the session and each speaker, act as timekeeper, moderate panel and floor discussions, and adjourn the session.  Chairs are asked to complete a Session Report and submit to the CSA office manager onsite which provides valuable feedback which the Conference Program Committee will use for future planning.  CSA membership and Congress registration policies apply.

PREPARING TO ATTEND THE CONFERENCE

CSA Membership is a mandatory requirement for those participating in the Conference (presenters, Chairs, Discussants, and panelists).   The compliance deadline is April 15, 2014.  Failure to comply by this deadline will result in the participant’s name being removed from the Official Conference Program.

Co-Authors neither presenting at, nor attending, the Conference are exempt from this policy.  Policy waivers in other cases are dependent upon approval of the Conference Planning  Committee and may apply to those participating in CSA identified joint sessions or panelists from outside the field of Sociology.  Please contact us for further information.

All attendees at the Conference (presenters, Chairs, Discussants, panelists, and those only observing) must be registered Congress Delegates.

Online registration will open January 16, 2014 with early bird fees ending March 31, 2014.

  • Communicate with your presenters regarding expectations for full paper submissions due May 1, 2014.  Papers should be emailed directly to you as the session organizer.
  • Visit the CSA Conference website regularly for event information, schedule and locations.  Details are added as planning develops.

AV

Each session room will be equipped with a computer, data projector, projection screen, ethernet cable and Internet access, and sound system.

ARRIVING AT CONGRESS

Congress Delegate Check-in

Registration for Congress must be completed online or onsite before your presentation or participation in a CSA-SCS session.   Once at Brock, visit the Congress Registration Desk in the Congress Centre to pick up your receipt, official access badge and registration package.   The Congress Centre will be located in the Walker Complex (Building 22 on the campus map).  

The hours of operation will be:
May 23 – 10:00am to 5:00pm
May 24 to 29 – 7:30am to 5:00pm
May 30 – 7:30am to 2:00pm

Canadian Sociological Association Conference Check-in

After checking in at Congress, visit one of the CSA-SCS Information Booths to pick up the Official CSA-SCS Conference Program and last minute scheduling updates.  Only CSA-SCS Congress Delegates will receive an Official Program; those attending the sessions as observers only may request a summary of the day’s sessions and events.

The hours of operation will be:

May 25 – 3:00pm to 7:00pm (Gordon and Betty Vallee Residence main lobby)

May 26 to 30 – 8:00am – 5:00pm (Gordon and Betty Vallee Residence main lobby) & 8:00am – 4:00pm (Concordia Lutheran Seminary)

Location Note:  Our Conference sessions are located in the Gordon and Betty Vallee Residence as well as Concordia Lutheran Seminary, two buildings located across the street from each other.

Congress 2014 Map

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