Session Guidelines

CSA-SCS Sessions

  • All sessions are 90 minutes in duration and may take the following form:
    • ‘Regular’ sessions with between 3-5 paper presentations
      • AV will be available for presentations
    • ‘Roundtable’ sessions which can accommodate up to 5 research presentations and especially recommended for presentations based on research in progress or more general thematic discussions of work in a particular area
      • Four concurrent roundtables (with 10 seats per table) will be hosted in one large room
      • AV will not be available for presentations
    • ‘Panels’ include up to 5 panelists with a moderator
  • Presentation time for each paper and for the discussant is limited within a regular session
    • 20 minutes each for a session with three presentations and a discussant
    • 15 minutes each for a session with four presentations and a discussant
    • 20 minutes each for a session with four presentations and no discussant
    • 15 minutes each for a session with five presentations and no discussant
  • A session organizer not presenting in a session may act as chair or discussant (although he or she should not assume both roles)
  • Sessions may be held in English and/or French
  • Sessions may be sub-divided to accommodate multiple presentations depending on time and space availability in the conference programme
    • Sessions with less than three presentations may be cancelled or merged with similarly themed sessions
  • Ideally, sessions should include presenters from different institutions and organizations
  • Papers must be presented in the order listed on the programme
  • Virtual presentations via skype or phone must be pre-approved by the Conference planning committee and the presenters are still required to comply with all Conference participation policies
  • Sessions may be organized independently or by members of a research cluster
  • Audience participation should take place at the end of the session

Interdisciplinary Sessions

The CSA-SCS welcomes session collaboration with other associations, research groups, or organizations participating in Congress.

Cross-listed Sessions

  • Sponsored by one primary association with promotion among other associations
  • Abstract submissions accepted by the primary association
  • Session will be listed in the programs of cross listed associations
  • Session will be hosted and scheduled by the primary association with details communicated to the cross listed associations
  • Participants must be members and registered congress delegates of the primary association
  • Congress delegates from all associations are welcome to attend as observers

Joint Sessions

  • Co-sponsored by two or more associations
  • Session will be listed in the programs of co-sponsors
  • Session will be hosted and scheduled by one of the associations as mutually agreed upon
  • At least one session organizer and one additional participant in a joint or co-sponsored session hosted by the CSA-SCS must be members and registered delegates of our association
  • Participants must be a member and registered congress delegate of the association through which he or she submits an abstract
    • Administrators will consult organizers to validate memberships
    • Abstract submissions accepted by co-sponsor associations
  • Any applications for Congress funding with the CSA-SCS listed as co-organizers are required to be pre-approved by our association
    • The allocation of funds must also be mutually agreed upon

Co-sponsored Sessions

  • One primary association works with another association or group to organize a plenary or panel
  • Session will be listed in the programs of co-sponsoring associations
  • Session will be hosted and scheduled by the primary association with details communicated to the co-sponsors
  • Participants must be members and registered congress delegates of at least one of the co-sponsoring associations
  • Congress delegates from all associations are welcome to attend as observers
    • Members of co-sponsoring groups (i.e. as opposed to congress associations) must comply with congress attendance policies the exception being a session or panel open to the community
  • Any applications for Congress funding with the CSA-SCS listed as co-organizers are required to be pre-approved by our association
    • The allocation of funds must also be mutually agreed upon