Session Organizer Guidelines and Responsibilities

Regular Sessions and Roundtables (Paper Presentations)

The list of approved sessions will be posted on the Conference website as part of the Call for Abstracts beginning December 6, 2021.

  • All abstracts must be submitted through our online system between December 6, 2021 and January 31, 2022
  • Abstracts submitted by a session organizer to his or her own session must also be submitted online by January 31, 2022 and reviewed by a co-organizer, a session organizer within the Research Cluster, or a member of the Conference Program Committee
  • Session organizers are responsible for judging whether the academic quality of proposed papers is acceptable
    • Papers should be original unpublished contributions to sociological research, of defensible conceptual and methodological merit
    • Effort should be made to include presentations from a variety of academic and applied sociology sources rather from the organizer’s own institution
    • Abstracts should be based on completed work rather than research proposals or work in progress (the exception could be round-tables or sessions which are seeking input on current research being conducted)
  • Submissions must be reviewed and authors notified of the results by February 15, 2022
    • We will provide instructions and support to organizers with respect to utilizing the system to review submissions
    • We ask that you advise the author and our office if you were unable to accept an abstract that could be considered for another session
  • The requirement to submit a full paper or presentation prior to the Conference is at the discretion of the session organizer
    • It is strongly recommended that organizers request a completed paper and/or presentation by May 1, 2022 to ensure authors are prepared and committed to presenting at the Conference
    • Please communicate your expectations to the presenters and note that these submissions are to be emailed to you directly
  • Initially approved sessions may be sub-divided after the Call for Abstracts to accommodate multiple presentations depending on time and space availability in the conference program
    • The Conference planning committee will advise organizers as to the format of sub-divided sessions
  • Sessions with less than three presentations may be cancelled or merged with similarly themed sessions
  • A session chair and discussant (if applicable) must be submitted to the association by April 1, 2022 (name, email address, and affiliation)
    • The session organizer can assume the role of chair or discussant if not presenting in the session
  • Organizers must check the session information in the online program for accuracy and advise the association on the order of presentations by April 1, 2022
    • We suggest that the session description be revised from the original version used in the Call for Abstracts to better reflect the papers being presented
  • Canadian Sociological Association membership requirement and congress delegate policies are applicable if the session organizer is attending the Conference
    • Session organizers are asked to support the Association office’s efforts to communicate conference information and registration policies with presenters, chairs, and discussants

Panel and Workshop Sessions

  • Panelists must be confirmed by February 15, 2022
  • Canadian Sociological Association membership requirement and congress delegate policies are applicable if the session organizer is attending the Conference
    • Session organizers are asked to support the Association office’s efforts to communicate conference information and registration policies with panelists

Additional Information for Session Organizers

Session and Presentation Guidelines

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