Session Organizer Guidelines and Responsibilities

  • Session organizers are responsible for judging whether the academic quality of proposed papers is acceptable
    • Papers should be original unpublished contributions to sociological research, of defensible conceptual and methodological merit
    • Effort should be made to include presentations from a variety of academic and applied sociology sources rather from the organizer’s own institution
    • Abstracts should be based on completed work rather than research proposals or work in progress (the exception could be round-tables or sessions which are seeking input on current research being conducted)
  • All abstracts must be submitted through our online system between November 18, 2016 and January 27, 2017
    • Exceptions to online submission may apply to joint-sessions, please contact us for further information
    • Abstracts submitted by a session organizer to his or her own session must also be submitted online and reviewed by a co-organizer, a session organizer within the Research Cluster, or a member of the Conference Program Committee
  • Submissions must be reviewed and authors notified of the results by February 10, 2017
    • We will provide instructions and support to organizers with respect to utilizing the system to review submissions
    • We ask that you advise the author and our office if you were unable to accept an abstract that could be considered for another session
  • A session chair and discussant (if applicable) must be submitted to the association by April 1, 2017 (name, email address, and affiliation)
    • The session organizer can assume the role of chair or discussant if not presenting in the session
  • The requirement to submit a full paper or presentation prior to the Conference is at the discretion of the session organizer
    • It is strongly recommended that organizers request a completed paper by May 1, 2017 to ensure authors are prepared and committed to presenting at the Conference
    • Please communicate your expectations to the presenters and note that these submissions are to be emailed to you directly
  • Organizers must check the session information in the online program for accuracy and advise the association on the order of presentations by April 1, 2017
    • We suggest that the session description be revised from the original version to better describe the papers being presented
    • The deadline for revisions to be included in  the official printed program is May 6, 2017
  • CSA-SCS membership requirement and congress delegate policies are applicable if the session organizer is attending the Conference
    • Session organizers are asked to support the association office’s efforts to communicate conference information and registration policies with presenters, chairs, and discussants
  • Virtual presentations via skype or phone must be pre-approved by the Conference planning committee and the presenters are still required to comply with all Conference participation policies