Virtual Conference Best Practices

Conference Attendees
Speakers (Presenters, Panelists, Chairs, and Discussants)

Virtual Sessions and Presentations

All paper presentation sessions and panels will be in live ‘webinar’ format which means that only the chair and designated presenters will be able to be seen, heard, and share their screens.   Attendees may type in their questions through the Q & A option.

The virtual Conference has the capacity to record sessions and make them available to Congress delegates for on-demand viewing until June 30.  The Canadian Sociological Association has decided to only record sessions upon request of the session organizers and with the express consent of presenters.

The information previously communicated regarding the option to pre-record and submit presentations to Congress is not available to our Conference delegates.    Presentations will be done live during the session.

You do however have the option of pre-recording your presentation and playing the video from your own computer during the session.  Instructions for playing videos on Zoom

Our sincere apologies for the confusion and inconvenience this may cause.

Additional information can be found below.

With the help of the Federation of the Humanities and Social Sciences Congress organizers, we have compiled helpful tips and resources to support your participation in our virtual Conference.


Navigating the Canadian Sociological Association Virtual Conference – NEW

Visit the Congress website’s Attendee Service Centre before and during the Congress to make the most of your virtual conferencing experience.



Canadian Sociological Association Land Acknowledgement

Congress’ Speaker Service Centre

Chair and Moderator Best Practices Guide

Chair and Moderator Tip Sheet

Chair and Moderator Fast Facts

Canadian Sociological Association Conference – Guide for Chairs and Moderators

Additional Information – Updated May 19



Presenters, Panelists, Chairs, and Discussants

Accessible Presentations

Speaker Service Centre

Preparing for your presentation

Presenter and Panelist Tip Sheet and Speaker Tip Sheet

Live Presentations – before, during and after

Technical Information

Learn about Zoom

Technical Support During Congress

Canadian Sociological Association Conference – Guide for Speakers



Congress Information on Accessibility

Congress Code of Conduct

Gender Specific and Gender Neutral Pronouns

Wellness Tip Sheet

Zoom Bombing



Entering your Zoom webinar session

You will receive a Zoom webinar link two to seven days before your session via email. You will also receive a reminder email the day before your session. On the day of your event, open up the email 15 minutes before your scheduled session start time, and click on the unique Zoom webinar link to access your session.  The Zoom webinar will not be live to attendees until activated by the session Room Monitor.  Contact us if you have not received your email.

Green room time

Before every session, you will receive dedicated time to go over last minute items. The scheduled 15 minutes prior to your presentation start time is classified as your ‘green room time’. During this time, the session Room Monitor will complete a video and audio quality check with you. As a speaker, this is also your chance to confirm pre-arranged presentation elements such as, overall session flow, Q&A organization, and timekeeping with the session chair/moderator.